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Supplier managementQualityManagement system

See for every supplier whether you may use them

The supplier register tracks which suppliers and subcontractors you use, how critical they are, whether their documents are in order and how they perform. Periodic evaluations help decide whether a supplier may be used. A supplier can only be set to Approved once there is an evaluation and no required document is missing or expired.

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Features

What you do with Supplier management

Register with a final verdict

Counters show how many suppliers may be used, are conditional, may not be used or need an evaluation. Filter on critical suppliers and choose your own columns, such as score, documents and nonconformities.

Monitor requirements and documents

For each supplier you record requirements with source, check frequency and status, and track the validity of documents and certificates. A required document without a file counts as missing.

Risk and classification

Impact scores produce a risk score and score class. Together with the critical supplier flag this sets the final classification, with a required reason or justification when you mark a supplier as critical.

Periodic evaluation on criteria

You evaluate on quality, delivery, price, communication and safety, plus criteria that match the supplier type and impact areas. BrydgeOne suggests a verdict based on the scores.

Follow-up as action or CAPA

If the verdict calls for follow-up, you create an improvement action or CAPA straight away. Quality reports about the supplier count towards their file.

ASL export and file PDF

The ASL export (PDF) gives you the complete Approved Supplier List in your branding, ready for audits and customer assessments. For each supplier you can create a file PDF, with names anonymized if you wish.

In practice

How it works

  1. 1

    Add a supplier

    With New supplier you enter company and contact, importance and evaluation, and the internal owner in three steps. The system suggests an evaluation frequency based on criticality.

  2. 2

    Record requirements and documents

    On the detail page you add requirements, required documents and the risk classification.

  3. 3

    Evaluate

    At the set frequency you get a reminder in the calendar and a notification. You score each criterion and choose the verdict.

  4. 4

    Follow up and approve

    After a poor verdict you assign an improvement action or CAPA. Once the evaluation and documents are complete, you set the supplier to Approved.

Standards and legislation

Where it helps you

BrydgeOne contains no text of the standards. Here you see which topics from standards and legislation this module helps you with.

ISO 9001

The register with evaluations, requirements and documents covers clause 8.4, and you can record the supplier file as ISO evidence.
One platform

Works together with

Every module works on its own. Switch on more and they fill each other in automatically.

Quality reportsQuality reports count towards status, alerts and the file ActionsEvaluations and document issues become actions or CAPAs Start-of-work meetingThe attendee check shows the company’s approval status Permit to workThe contractor on a permit comes from the register TRATRAs flag parties that are not approved Gate instructionVisitors and subcontractors are linked to their company Hazardous substancesSubstances and open SDS requests appear in the party file SatisfactionCustomers and their surveys live in the same register Management reviewSupplier performance is input for the management review Standards frameworkRecord the supplier file as ISO evidence Calibration & measuring equipmentMeasuring equipment has a calibration supplier from the register ObjectsObjects have a supplier or maintenance party
Knowledge base

Read more about Supplier management

Handling complaints: a fixed procedure from receipt to feedbackHandling complaints works better with a fixed procedure than with good intentions alone. When everyone knows what happens after the first report, the customer gets an answer sooner and your organisation learns from every complaint. This is what such a procedure looks like. Evaluating suppliers: criteria, scoring model and an example scorecardEvaluating suppliers means establishing, at fixed moments and with fixed criteria, whether a party delivers what you need. What you buy or outsource stays your responsibility towards the customer. Here is how to build an evaluation that stays workable. Calculating your CO2 footprint as an SME: scope 1, 2 and 3 step by stepCalculating a CO2 footprint works with data you already have: gas, electricity, fuel and kilometres. Here you will read what scope 1, 2 and 3 are, how to calculate with emission factors and how to record a reduction demonstrably. Allergen management: building an allergen matrix and preventing cross-contaminationAllergen management makes sure a customer with an allergy never unexpectedly consumes an allergen. That takes an overview of what is in your products, separation in your process and clear information. This is how you approach it, from matrix to training. Traceability and recall drills: how to test whether you can really find your productA recall drill shows whether, when there is a problem, you can quickly find out where a batch came from and where it went. You test your traceability before it is really needed. Here you read how to organize it, run the exercise and record the outcome. Food defense and food fraud: the difference, and how to assess them with TACCP and VACCPFood defense and food fraud are about deliberate threats to food, unlike food safety, which is about unintentional hazards. With TACCP you assess attacks and with VACCP your vulnerability to fraud. Here you read the difference, the approach, example measures and what to document.
Glossary

Terms related to Supplier management

Food fraudFood fraudSupplier evaluationSupplier evaluationTraceabilityTraceability
Frequently asked questions

Questions about Supplier management

Does this also work for subcontractors with VCA?

Yes. Choose Subcontractor as the supplier type and add the documents you require under Requirements & documents, such as a VCA certificate, marked as required. No document requirements are attached to a type automatically.

When can a supplier be set to Approved?

Only when there is at least one evaluation and no required documents are missing or expired. Other statuses, such as Approved with conditions or Blocked, are available via Other status.

What does conditional mean?

Anything that is not a full yes and not a no. Usually the supplier may be used under agreed conditions until improvement actions are completed. A supplier that has not yet been evaluated is also conditional, as a signal that the file is not yet complete.

How do nonconformities end up with the right supplier?

In the quality report, indicate that it concerns a supplier and link the right party. The report then counts towards that supplier's file.

Start small

Start with just Supplier management and expand when you want

You do not have to set up everything at once. Switch this module on, add other modules later and keep using the same data and the same app. BrydgeOne fits every organisation, from a small company to enterprise, and you only pay for what you switch on, from € 49 per month.

Supplier managementStart hereQuality reportsAdd laterActionsAdd laterStart-of-work meetingAdd laterPermit to workAdd later

See Supplier management in your own situation

You only pay for the modules you switch on, from € 49 per month. In a demo we show how it works with your own processes.

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